Quotes
Invoicing
Collections
Recruiter
Accounts payable
Order intake
Scheduling
Caregiver matching
Crew dispatch
Daily summaryEvery cost on the right job
Materials, fuel, and rentals are coded to the job they belong to, so you see real job profit.
Ava · AI bookkeeping agentBooks that stay current, every single day.
Ava, your AI bookkeeping agent, codes every transaction to the right account and job, and sets aside anything she isn’t sure of.
- Bank and card charges coded daily, not at month end
- Receipts and checks read from a photo
- Anything unclear goes to a person first
New card chargeBusiness card ending 4821Coded
Transaction
Home improvement store
TX-9917
Oct 18
AccountJob materials5100
JobMaple Street Homes · kitchenJ-214
Amount$412.37
Posted to your books · receipt attached
LiveAvaBookkeepingSample data
How Ava works
Card charge comes in, handled.
However the work comes in, Ava turns it into a finished task in the software you already use.
- 1Codes every bank and card charge to a job
- 2Reads checks from a photo
- 3Sets aside the ones it isn’t sure of
Live view
Everything Ava does, in one place.
Every item and where it stands, in one list that stays in sync with the software you already use.
Transactions5TransactionAmountStatus
- Home improvement storeTX-9917Job materials · Maple St · Ava · just nowPosted
- Gas stationTX-9916Fuel · Truck 2 · 5m agoPosted
- Check #1861TX-9915Read from a photo · 1h agoPosted
- Online orderTX-9914Office or job? · 2h agoSet aside
- PayrollTX-9913Bi-weekly run · yesterdayPosted
Sample data
Examples
Ways teams use Ava
Costs by truck and by crew
Ava tags fuel and parts to each truck, so you know what every vehicle really costs.
A calmer month end
Most of the month is already coded when it closes, so your bookkeeper reviews instead of types.
Built for your systems
Runs on the software you already have.
Ava works on top of your current tools, no rip-and-replace. Here are a few Ava can work in. We connect to most software with an official connection, plus email and spreadsheets.
QuickBooks
ADP
Paychex
Product names and logos belong to their owners.
You stay in control
A person approves every entry.
- You choose how much Ava does alone, from drafts only to fully automatic.
- Anything unusual goes to a person on your team.
- We host, monitor, and keep improving Ava for one monthly fee.
Your data stays yours.
- SOC 2 Type II audited hosting
- US hosting Virginia
- Encrypted in transit and at rest
- No AI training on your data, ever
The agent workforce
Ava works best with a team.
See Ava on your own work.
One discovery call. We look at the software you use and the work your team does by hand, then show you what Ava would take off their plate.